Workstation Backup: Is It Needed in SMB Networks?

With the increasing acceptance of bring-your-own-device (BYOD) policies and the rise of mobile workstations, it's time for small and medium-sized businesses (SMBs) to reconsider their approach to saving workstation data. While saving data on a network drive is a common practice that reduces bandwidth usage and IT resources, it also relies on the human element. Let's face it, many users still save files directly to their computers.

As workstations transition to laptops that move from conference rooms to cubicles and from home offices to local coffee shops, it's crucial to reassess the effectiveness of this approach. What happens when your workstations leave the network? What if the CEO's laptop encounters an unfortunate coffee spill?

Is your remote workstation and mobile laptop data protected?

To minimize the risks associated with these scenarios, SMBs should consider implementing a backup solution that ensures the protection of remote workstations and mobile laptops. One option is to create regular image backups of the workstations and laptops, allowing for quick restoration of an identical machine in case of loss or damage. Alternatively, adding a virtual machine (VM) can provide users with immediate access while a new system is being built. This approach not only minimizes downtime but also reduces bandwidth usage, with only a marginal increase in IT workload.

Additionally, many solutions now offer cloud backup options, enabling users to securely back up their laptops from outside the network. By connecting via public or home internet connections, SMBs can eliminate the risks posed by Crypto-virus attacks and ensure data protection even when the network share is unavailable.

When considering the need for workstation backup in your SMB network, take into account the mobility of your workstations. If your workforce, or a significant portion of it, is constantly on the move or regularly works from home, relying solely on a shared network drive may not be feasible. In such cases, a backup solution that allows for remote backups of files stored directly on users' computers is worth exploring. In our previous article on BYOD basics for SMBs, we discussed one such option that could be suitable for your small business's mobile workstations.

In conclusion, given the decreasing costs of cloud and private cloud backup solutions, the availability of powerful disaster recovery tools, and the influx of various devices into your network, investing in a reasonably priced, centrally managed backup solution is like having an added layer of insurance for your SMB.